Ministry of the East African Community Pre-Qualification of Suppliers/Tender Notice

REPUBLIC OF KENYA

MINISTRY OF THE EAST AFRICAN COMMUNITY

PRE-QUALIFICATION OF SUPPLIERS/TENDER NOTICE

Applications for Pre-qualification of suppliers and Tenders are invited for supply of the following goods, services and works for the financial year 2011/2012 ending 30th June 2012.

Firms that are in our prequalified list in the various categories need not to apply BUT need to apply for in those categories they were not prequalified/new categories

Goods and Services Pre-Qualification

MEAC/PQ/01/2011-2012: Provision of Travel, Air Ticketing Services and travel Insurance services (IATA/KATA registered firms)

MEAC/PQ/02/2011-2012: Supply of fuel, oils and other auto services using electronic fuel management cards

MEAC/PQ/03/2011-2012: Provision of Cleaning services of curtains, nettings, blinds, sofa sets and other upholstery

MEAC/PQ/04/2011-2012: Provision of fumigation and pest control services( Registered firms by Pest and Control Products Board only)

MEAC/PQ/05/2011-2012: Supply of Hardware and electrical items and services

MEAC/PQ/06/2011-2012: Supply and maintenance of cut flowers and flower arrangements and in-door potted plants/flowers, Landscaping and gardening services.

MEAC/PQ/07/2011-2012: Supply and delivery of Local, International newspapers, magazines and periodicals

MEAC/PQ/08/2011-2012: Provision of courier and mailing services(Firms Registered by CCK)

MEAC/PQ/09/2011-2012: Provision of motor vehicles repairs, servicing and maintenance services (CMTE Registered Garages only)

MEAC/PQ/010/2011-2012: Supply and fitting of motor vehicles tyres, tubes, batteries

MEAC/PQ/011/2011-2012: Supply of Library books

MEAC/PQ/012/2011-2012: Supply of general office and computer stationery, toners and other computer consumables and accessories

MEAC/PQ/013/2011-2012: Supply of office equipment

MEAC/PQ/014/2011-2012: Supply of Computers, Printers, Scanners, software, Licenses and other ICT equipment and hardware

MEAC/PQ/015/2011-2012: Supply of furniture and furniture fittings(Agents of locally manufactured furniture only)

MEAC/PQ/016/2011-2012: Provision of printing services of Staff Identity cards, complimentary Slips, booklets and business cards

MEAC/PQ/017/2011-2012: Provision of design and production of branded and promotional materials( T-Shirts, Caps, Pens, folders, brochures, fliers, calendars, Diaries, banners, Roll-up banners, mugs, key holders, umbrellas, wheel covers, Wall clocks, signage and other promotional giveaways.

MEAC/PQ/018/2011-2012: Provision of designing and printing services of the Ministry’s newsletter-Jumuiya

MEAC/PQ/019/2011-2012: Provision of advertisement Agency services for sourcing of Advertisement for the Ministry’s Jumuiya Newsletter

MEAC/PQ/020/2011-2012: Supply of Films, videos, digital camera, TVs and other audio-visual and photographic materials and Equipment.

MEAC/PQ/021/2011-2012: Provision of photographic and video services

MEAC/PQ/022/2011-2012: Supply, Installation and Maintenance of CCTV and security systems

MEAC/PQ/023/2011-2012: Provision of staff uniforms, footwear and other clothings

MEAC/PQ/024/2011-2012: Provision of Conference Facilities package for the Ministry’s Workshops and seminars, 3-5 Star Hotels

MEAC/PQ/025/2011-2012: Provision of outside Catering Services

MEAC/PQ/026/2011-2012: Supply and delivery of bottled Mineral water 18.9 Litres

MEAC/PQ/027/2011-2012: Provision of Car Hire Services and transport services including limousine and chauffeur services

MEAC/PQ/028/2011-2012: Provision Asset engraving and Marking Services

MEAC/PQ/029/2011-2012: Provision of mobile phones and Prepaid telephone calling cards, scratch cards and ADSL cards(Agents/Dealers of Orange, Safaricom, Airtel and YU)

MEAC/PQ/030/2011-2012: Provision of Internet Services

MEAC/PQ/031/2011-2012: Provision of Web hosting, development and maintenance of website and network equipment

MEAC/PQ/032/2011-2012: Provision of multimedia services, PR Support Services and Event Management services including provision of tents, chairs and tables

MEAC/PQ/033/2011-2012: Service & maintenance of Air conditioners and Kitchen equipment and other electrical appliances ( Fridges, microwaves, water Dispensers etc)

MEAC/PQ/034/2011-2012: Repair and Maintenance of Office furniture and fittings

MEAC/PQ/035/2011-2012: Supply and maintenance of PABX, Fax machines, telephone and other telecommunication Equipment (CE and ME(BS) Registered firms)

MEAC/PQ/036/2011-2012: Supply, installation and maintenance of Integrated Uninterrupted Power Solution Back-Up Solution (PBS).

CONSULTANCIES PREQUALIFICATION

MEAC/EOI/01/2011-2012: Management and Research Consultants on ISO 9001:2008 Certification

WORKS PREQUALIFICATION

MEAC/W/01/2011-2012: Minor construction, partitioning, repairs and painting of buildings, offices and structures(Registered by MOPWS)

MEAC/W/02/2011-2012: Minor plumbing, drainage and sewerage services(Registered by MOPWS)

TENDERS

MEAC/T/01/2011-2012: Provision of Cleaning offices & sanitation Services for the Ministry’s offices 16th-19th floor, Cooperative Bank House.

Pre-qualification and tender documents containing detailed terms and conditions can be inspected from the Supply Chain Management office or viewed from our website: www.meac.go.ke.

The documents are obtainable from Supply Chain Management Office, 17th Floor, Room 17-04 during normal office hours upon payment of a non-refundable fee of Kshs 2,000/=.Cash payments or Banker’s Cheque in favour of The Permanent Secretary, Ministry of the East African Community to be made at the cash office on 16th floor before 4.00 p.m.

Completed tender documents should be submitted in plain sealed envelopes bearing appropriate Prequalification/Tender/EOI/Works Number and item description on the top of the envelope and deposited in the Tender Box located at the Reception on 16th Floor, or addressed to:

The Permanent Secretary,
Ministry of the East African Community,
P.O. Box 8846-00200,
Nairobi

So as to be received not later than 3rd August 2011 at 10.30 a.m for prequalification, Consultancy services, Works and expression of interest and 10th August 2011 at 10.30 a.m for Tenders. Late applications/Tenders will not be accepted.

For tenders, prices quoted must be in Kenya Shillings and net and inclusive of all taxes payable and shall remain valid for a period of 120 (one hundred and twenty) days from the closing date.

The respective prequalification and tender documents will be opened in the Ministry’s conference room on 18th floor, on the respective days, in the presence of tenderers representative(s) who choose to attend.

The Ministry reserves the right to accept or reject application(s) either in whole or part.

HEAD, SUPPLY CHAIN MANAGEMENT
FOR: PERMANENT SECRETARY